Built with the Academic Medical Centre
In 2016, MMIT, a data management consultancy and service provider, learned from the Academic Medical Centre (AMC) that hospital staff planning, scheduling and reporting had become overly complex and time consuming. This is when our partnership with AMC's anaesthesiology department started.
We set out to address AMC's challenges caused by disparate and outdated departmental planning systems. A great deal of required information was still being processed manually: transferring operating theatre schedules, assigning required staff, sharing planning data and keeping up with a constant stream of changes to operating theatre schedules, working schedules, staff availability and residents' training requirements.
We developed TimeMIT Medical to allow staff, planners, managers and others to access planning information anywhere, at any time, from their desktop computers or handheld devices.
The Oracle APEX platform was selected to provide a robust and secure foundation, offering a choice of cloud, hosted or on-premises solutions. It also ensures integrity, scalability and availability.
The API we developed enables TimeMIT Medical to be connected to hospital information and HR systems. This removes the manual, error-prone copying of schedule and personal data and replaces it with scheduled and ad-hoc import and export of key information.
TimeMIT Medical in use
Planners and managers are now assisted in day-to-day planning by a clear user interface and dashboards that display all session, shift and up-to-date staff information, taking the guesswork out of planning and avoiding errors.
Assignments, operating sessions and shifts can all be shared via the application, e-mail and printed schedules. Configurable features such as shift acknowledgement keep planners and managers informed of staff awareness. Changes to schedules, assignments or staff pools are visible immediately, so planners have complete coverage while minimising the chance of over-staffing.
AMC's planner, manager and generic staff user roles have been matched with TimeMIT Medical's configurable user roles, providing maximum planning performance while ensuring full governance. All planning, changes and reporting are controlled by user authorisation, with audit trails and logging that let managers find and rectify anomalies quickly.
